Administrative Assistant

Position Summary

The Administrative Assistant provides administrative and clerical support to ensure efficient operation of the office. This role supports management and team members through scheduling, communication, document management, and general office coordination.

Responsibilities

• Answer and direct incoming phone calls and emails
• Manage calendars, meetings, and conference room scheduling
• Prepare correspondence, reports, presentations, and other documents
• Maintain electronic and physical filing systems
• Coordinate travel arrangements and expense reporting
• Order office supplies and manage vendor relationships
• Assist with data entry, record keeping, and database maintenance
• Support onboarding activities and employee documentation
• Coordinate company events, meetings, and special projects
• Handle confidential information with discretion
• Provide general administrative support to executives and department staff

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred
• 2+ years of administrative, office support, or executive assistant experience
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Attention to detail and problem-solving abilities
• Professional demeanor and customer service mindset

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.